December 2022
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  All families receiving Child Care Resource and Referral services will be contacted to complete a voluntary survey to gauge your customer       

                  service experience with our office. All responses are anonymous and confidential and will not affect your services.

 

2022-23 $15 Hourly Wage for

VPK Personnel

 

Dear Early Care and Education Partners:

House Bill 5001, also known as the General Appropriations Act, was passed by the 2022 Florida Legislature, and signed into law as Chapter 2022-156, Laws of Florida, by Governor DeSantis. This law became effective on July 1, 2022.

Proviso language (see below) following specific appropriation 82 provided additional compensation to Voluntary Prekindergarten (VPK) providers in the base student allocation for the 2022-23 school-year and summer programs. VPK providers who elect to participate in this additional payment program must complete an application in the Provider Portal.

Within the application on the portal, each VPK provider will attest via affidavit that every VPK program employee’s hourly rate is at least $15 per hour for all time worked on the VPK program within 30 days of receiving the funds.

As further explained below, the starting date for paying the minimum of $15 per hour rate must be within 30 days of the VPK provider’s rate increase funded with this incentive. The provider’s rate increase will begin on the first day of VPK classes, or on the date, the affidavit affirming the agreement is submitted to the ELC in the Provider Portal, whichever is later.

A VPK provider is deemed to be in receipt of this additional funding on the date that the provider’s VPK rates are increased through this allocation. Thus, for example, if a provider submits this affidavit and will be paid for VPK students at a rate that includes this incentive pay beginning on Wednesday, August 10, 2022, then all VPK employees must be paid at least $15 per hour for VPK duties beginning no later than Friday, September 9, 2022, which is 30 days after the provider’s rate increase.

VPK program employees include all employees who work on the VPK program, including the VPK Lead Instructor, Assistants and Substitutes listed in each VPK Classroom on Form OEL-VPK11A, and VPK Directors or Principals listed on form OEL-VPK10, who have been approved by the ELC.

The Division of Early Learning continues to perform requirements gathering to complete the build of the additional payment program application and attestation in the Provider Portal. They will provide additional instructional materials to successfully implement this program.

Proviso Language

General Appropriations Act (HB 5001)

Specific Appropriation 82, Page 21

From the funds provided in Specific Appropriation 82, $100,000,000 in nonrecurring funds from the Child Care and Development Block Grant Trust Fund is provided for Voluntary Prekindergarten (VPK) providers to provide an additional increase for the 2022-2023 fiscal year in the base student allocation per full-time equivalent student for the school year program and the summer program. Allocations will be distributed to the early learning coalitions using the same methodology to distribute the general revenue funds. To be eligible for the additional base student allocation funds, the provider or public school must elect to participate in the additional payment program following an application procedure established by the Division of Early Learning. The provider or public school will submit an attestation confirming, that within 30 days of receiving the additional funding, all VPK personnel employed by the provider or public school will receive wages of at least $15.00 per hour for VPK duties. Beginning January 1, 2023, an employee of a VPK provider under contract with the Division of Early Learning that has elected to receive additional base student allocation funds and who is not receiving a wage of at least $15.00 per hour for VPK duties may petition the division for relief. If the division finds that the VPK provider has failed to comply with this provision, the division may terminate the provider’s VPK contract.

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How to find the Coalition

Our Address is: 1720 West Fairfield Dr., Suite 100/400, Pensacola FL 32501 

This is a multi-story tower building at the south end of Town and Country Plaza.

The main entrance for clients, vendors, providers, and other visitors is on the West end of the Tower Building. Please enter through the double doors on the west side facing Pace Blvd (The side closest to What-a-Burger). If you find yourself in the lobby, please exit and circle around to the West end.

Our administrative offices and training facility are on the fourth floor. Visitors will need an escort to gain access to this level. You will not be able to take the elevator to the fourth floor without an escort.

(We recommend if you are searching for our location, please use this address and not our company name, as most map programs and apps still associate our company name with the old location we moved from over six years ago.)

 

The Coalition’s hours of operation are as follows:

Monday - Thursday 7:30 a.m. to 5:00 p.m.

Friday 7:30 a.m. to 11:30 a.m.

Phone: (850) 595-5400 | Fax: (850) 466-3783

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For specific types of services please contact us by phone or email as follows:

 School Readiness/VPK clients please contact:

Call 850-332-6775 or email sreligibility@elcescambia.org

Parents/guardians with questions or seeking child care:

Call 850-595-5915 or email ccrr@elcescambia.org

Providers and others with questions or business needs:

Call 850-595-5400 or askelc@elcescambia.org
Fax: (850) 466-3783

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What's Happening: News of Interest and Updates: 

American Recovery Plan Act Subgrants

Escambia County Child Care Providers,

    The Coalition has uploaded to the Important Updates section of this website under Provider Resources key documents for the ARPA Subgrants program and application process. We have uploaded the ARPA Child Care Stabilization Subgrant Spending and Documentation Guide Final 2.23.22.  This guide reviews some of the allowable expense categories and offers samples of purchases for each category.  It also provides different ways to document expenses.  It states what the funds can be used for.  It states how important it is to keep track of all your expenses while spending this grant. I highly recommend you read this document. You will also find the PowerPoint presentation from our webinars on Monday, Provider FAQ’s and a DEL Memo Sectarian Childcare Providers (Faith Based Provider Guidance) for your review. 

 

    Additionally, we want providers to know that payments will be made in 3 separate installments, each being one-third of your total grant payment.  It is recommended that the first payment be made within 30 days of application submission, however, we cannot make any payment until the funds are received from DEL. Once we receive them, we will begin processing payments. Your second payment will be made 90 days after the first payment.  Your third payment will be made 90 days after your second payment.  At this time we are unsure of what verification that you are spending the money in an approved manner will be required before the second and third payments can be made. You must keep all documentation and receipts pertaining to this grant. We will provide more information as it becomes available.

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School Readiness Match Program

The Early Learning Coalition of Escambia County now has the authority to serve a new category of families and children using a combination of local funding and State matching funds.  The qualification requirements for the School Readiness Program still, except families can now initially earn between 150% of FPL and 85% of SMI and be eligible for services. For details in English click here.

La Coalición de Educación Temprana del Condado de Escambia ahora tiene la autoridad de servir a una nueva categoria de familias y niños usando una combinación de fondos locales y Estatales.  Los requisitos para qualificar para el Programa de Preparación Escolar aún , excepto que las familias ahora pueden inicialmente ganar entre 150% del (FPL) Nivel de pobreza federal y el 85% del (SMI) Ingreso medio estatal y ser elegibles para los servicios.  Para detalles en Español haga clic aquí.  

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Voluntary Pre-Kindergarten Program

Do you have a four-year-old eligible for Voluntary Pre-Kindergarten or if you are ready now to make an application for VPK click on the link below.

VPK Online Application, Click Here

 

Our On-site VPK Program support hours are Monday - Thursday from 9:00 a.m. to 3:00 p.m.

Local VPK Registration Contact Number - 850-607-8556 or 850-741-8304

Please Note: VPK application documentation will not be accepted on-site outside of normal support hours.

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School Readiness Program

Are you interested in applying for child care? Then please visit our Parent Resource page, or if you are ready now to make an application for services click on the link below.

School Readiness Program Application, Click here

For questions regarding Child Care services, please contact our Eligibility Department's Front Desk at 850-332-6775 or sreligibility@elcescambia.org   

If you are looking for information regarding child care providers in Escambia County please contact us at 850-595-5915 or by email at CCRR@elcescambia.org. We offer Child Care Resource and Referral services from 7:30 am to 5 pm Monday through Thursday, and 7:30 am to 11:30 am Friday. As an alternative, we invite you to download the Provider Listing and Resource Request Form, fill it out, and send it back to us using one of the provided methods on the form for assistance without having to visit our offices during regular business hours.

For all other business please contact our Main Office at 850-595-5400.

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Early Learning Coalition of Escambia County Mission Statement

To identify and meet the needs of children and families to lay the foundation for lifetime success by: maximizing each child’s potential, preparing children to enter school ready to learn, and helping families achieve economic self-sufficiency.

To support this mission, the Coalition upholds these values:

  1. Early learning programs shall prepare children for success in school.
  2. Early learning programs shall involve parents as their child’s first teacher and support family skill building,
  3. Early learning programs shall be an integrated and seamless system of services and shall be implemented by the local coalition working with partnering agencies and programs.
  4. Early learning programs shall be coordinated and public funding integrated to achieve effectiveness and efficiency.
  5. Early learning programs shall be supported in their efforts to expand professional development and promote program quality.

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Provider Portal:  All providers are now required to register and maintain their information in the new State Data System.  The Provider Portal is your link to this new system. This is your place to keep your business data current, submit your attendance information for payment, and other features yet to come. To access this system use the link below.

 Provider Portal, Click here

Attendance Days:  The Coalition will accept Reimbursement Packages for the prior month on the first three business days of each month.  Service hours for processing and submitting packages are from 7:30 a.m. to 4:30 p.m. when the days are on Monday to Thursday, and 8:00 a.m. to 11:00 a.m. if one of the three business days occurs on a Friday.  The Coalition encourages all Providers to submit their documentation by email or fax, however, if necessary, Providers can scan their paperwork in the Provider/Parent Resource Area in the Coalition Lobby, or the documents can be faxed. Providers are required to submit copies of their sign-in/sign-out sheets and supporting documentation, such as extraordinary absence forms, each month.  A paper copy of the attendance sheet is required.

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Early Learning Coalition of Escambia County - Public Records Requests 

 

It is the policy of the Early Learning Coalition of Escambia County to comply with Florida’s public records law and state retention schedules for public records, including electronic mail (e-mail). Florida’s public records law, listed in Chapter 119, Florida Statutes, states: “It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency.”

If you suspect a client receiving School Readiness or VPK services is committing fraud, please report this information to the Coalition.

If you suspect a contracted School Readiness or VPK provider is committing fraud, please report this information to the Coalition. 

You may call 850-595-5400 to be directed to the appropriate department or submit an email to the Program Integrity Unit at piu@elcescambia.org.

 Procedure for Requesting Records:  The full Coalition policy for public records, Request for Public Records Policy and Procedure, ELCEC 1401.1C, is available in our Administrative Office. Please make your request in writing by completing the Public Records Request Form, ELCEC 1401.3Awhich can be found at this link.  All public records requests must be provided to the Executive Assistant of the Coalition who is also the Records Custodian.  Per Chapter 119, F.S., the Coalition has up to five (5) business days to complete the public records request. Public records which are exempt from the provisions of section 119.07(1), F.S. will be available only as specified by applicable state and federal laws and rules.

 Public records will be available for inspection or copying during reasonable times and under reasonable conditions between 8:00 a.m. and 5:00 p.m., Monday through Thursday and 7:30 a.m. until 11:30 a.m. on Friday, excluding published Coalition holidays.  

 The Coalition has the right to request a deposit of the estimated fees before processing begins.  The five (5) day completion timeframe will begin once the deposit is received.

 To submit a Public Records Request, please either contact the Records Custodian listed directly, or complete the Public Records Request Form, ELCEC 1401.3A and forward it by email, fax or regular mail to the Records Custodian who will process the request per our policy and procedures.

 Records Request Contact:        Bruce Watson, Records Custodian

Email:                                         bwatson@elcescambia.org

Phone:                                        850-595-5400 

Fax:                                             850-466-3783

Address:                                     1720 West Fairfield Dr., Suite 100/400, Pensacola FL 32501

 

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